Accounts Payable Specialist – Full Time – Fort Worth, TX

JOB SUMMARY:

The Accounts Payable Specialist will manage the daily processing and reconciliation of vendor invoices, with a heavy focus on raw materials, freight, and manufacturing supplies. This role requires a sharp eye for detail to handle three-way matching (Purchase Orders, Bills of Lading/Receiving Documents, and Invoices) to ensure accurate costing and strong vendor relationships.

DUTIES AND RESPONSIBILITIES:   

1. Invoice Processing & 3-Way Matching

• Perform full-cycle accounts payable processing, including matching, coding, and entering high-volume inventory and non-inventory invoices.
• Execute 3-way matching across Purchase Orders (POs), GRNs, and vendor invoices.
• Investigate and resolve discrepancies in pricing, quantity, or freight charges by collaborating with Procurement, Quality Control, and Warehouse teams.

2. Payment & Vendor Management:

• Maintain accurate vendor master files, including W-9 tracking and annual 1099 reporting.
• Serve as the primary point of contact for vendor inquiries, reconciling monthly statements to catch missing invoices or credit memos.

3. Manufacturing & Cost Accounting Support

• Ensure accurate General Ledger (GL) coding specific to manufacturing, including direct materials, indirect plant supplies, freight-in & freight-out, and maintenance, repair, and operations (MRO) expenses.

MINIMUM JOB REQUIREMENTS:

2-5 years of dedicated AP experience, ideally within a manufacturing, heavy industry, or distribution environment.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• ERP Familiarity: Strong proficiency in manufacturing ERP systems (e.g., Syspro, Sage, SAP, or others) is highly valued, particularly navigating the purchasing and inventory modules.
• Technical Skills: Intermediate Excel skills (VLOOKUPs, pivot tables) for reconciling large statements and freight data.

Performance Indicators (What Success Looks Like):

• Accuracy: Maintaining a low error rate in GL coding and invoice data entry
• Aging Management: Keeping past-due payables to a minimum to maintain favorable vendor credit terms.

CONDITIONS OF EMPLOYMENT:

Successful candidate must submit to post offer, pre-employment physical examination/medical history check.

WORKING CONDITIONS:

• The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
• Requires the ability to sit for extended periods, with occasional standing, walking, bending, and reaching, as required to perform job duties.

EQUAL EMPLOYMENT OPPORTUNITY: We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.